Useful functions can conserve you time and money
Most individuals don’t use every function built-in with their software applications. We tend to identify those we find valuable and stop.
Here are 5 functions within Microsoft Word, the word-processing software application in Microsoft Office that I utilize in my company to conserve money and time.
- Produce and design your business’s letterhead, selecting from a selection of totally free clip art from Microsoft.
Something every organization requires is official letterhead. You do not need to buy it. If you know the design you want, you can produce it in Microsoft Word and save it as a design template to use again and again.
Developing a letterhead doesn’t have to be complicated; it can be as simple as the company address, telephone and name number. Word provides a wide variety of typefaces, and you can vary type sizes.
You might wish to add art to your letterhead. You can scan in your logo design and use it in your letterhead. 제왕 카지노 Or there is another option.
If you desire to add a flower, Microsoft has more than 1,000 styles. The clip art collection is offered to registered users of Word.
Microsoft also offers free design templates for forms, labels and letters. (Most run in Word, although some need other software programs.
Sometimes you require to make a marketing pitch to all of your clients. Or you desire to announce a change in your personnel.
Generally, Word uses a list of names and addresses from a table. The table can be developed in Word, in Microsoft Access and even in Microsoft Outlook. All become part of Microsoft Office.
This clearly works best with planning. You’ll probably require a database and Access is the much better method to opt for that. The finding out curve here is much steeper than putting everything in Excel (also part of Microsoft Office). I’ll use Excel as the example but remember that you have more choices.
Start this procedure with your letter. The same letter goes to everybody; you can’t do a great deal of customisation. When you compose the letter, leave area for the person’s address and the salutation.
When establishing Excel, you certainly require the person’s name and address. You’ll also need a salutation field. If Rocky Jones is among the people getting the letter, you might want the salutation to be Dear Rocky. The salutation may be Dear Dr. Jones if your relationship with Dr. Rocky Jones is more formal. The names in the Salutation column would be “Rocky” or “Dr. Jones.”
Next, open your letter. 카지노 쿠폰 Click Tools > > Letters and Mailings > > Mail Merge. Follow the wizard’s instructions on the right side of the screen. To pick receivers of your letters browse to your list of contacts in Excel, Outlook or another database.
In addition to letters, you can resolve envelopes and labels with Mail Merge. It can make life a lot simpler.
- Include a watermark to a file so everyone understands that it is a draft.
If you are flowing a proposal to your staff, you don’t want it mistaken for the completed item. A good way to avoid that is a watermark that states “Draft,” “Confidential,” “Sample” or anything else you ‘d like.
A watermark is clearly noticeable on the file, but does not damage the legibility of the writing. You can even develop it in a variety of colours.
You can also use a picture for a watermark. Expect you run a flower shop. You can use a drawing or photo of a flower that would appear on everything you print. How cool is that?
To use the watermark, click Format > > Background > Printed Watermark. Make your choices and click OK. 카지노 쿠폰 If you expect to use a watermark routinely, create a design template (see No. 1 above).
Keep in mind that there is a great line in between annoying and cool. If individuals should have a hard time to check out the document since of the watermark, they might provide up.
When a sales plan or another document is gone back to you, it is often hard to see changes made by others. Word has an easy method to reveal them to you.
Here are the instructions for Word 2002/2003: First, open the more recent Word file. Search to the original Word file.
For Word 97/2000: Click Tools. Go to Track Changes. Click Compare Document. Find the initial Word file and click it once so it is highlighted. Click Open.
In some cases, the advancement of a file is so strenuous that we lose sight of what we’re trying to do. Looking back at previous versions can help.
That’s simple to do in Word. Click File > > Versions. Select “Automatically save a version on close.” Every time you close the file, that version will be saved.
When you desire to look at an old variation, follow the very same course. All of the versions will be noted in the box.
You can shut off this “versioning” function by clearing the check mark from “Automatically save a variation on close.” Or, you can delete specific versions. Simply highlight the ones you wish to click and discard Delete.
- Use a faster way for much of your tasks.
Generally, Word utilizes a list of names and addresses from a table. Here are the instructions for Word 2002/2003: First, open the more recent Word document. Browse to the initial Word document. For Word 97/2000: Click Tools. Discover the initial Word document and click it when so it is highlighted.